Stream 2 Oral and Poster Presentation Guidelines

If you are participating as either a speaker or poster presenter for the International Diabetes Federation Western Pacific Region & Australasian Diabetes Congress 2026, please read through the information below. If you have any queries, please contact adc@theconferencecompany.com. 

Registration

All presenting authors (oral and poster) will be required to register for the Congress to ensure their abstract(s) is included in the final program. Congress registrations are available now.

You need to have registered no later than 26 July 2026 to have your details in the Congress App and your abstract included in Congress proceedings. Otherwise, we regret that your presentation will be removed from the program.

If you decide to withdraw your abstract, please advise us as soon as possible so that the program can be adjusted accordingly.

STREAM 2 ACCEPTED AS ORAL

Oral Session Presentations

Your oral presentation is comprised of a presentation followed by questions and answers. Please refer to your confirmation email for the location and time of your presentation. Each presentation will be 12 minutes long – it will consist of a 10-minute presentation followed by a 2-minute Q+A.

Oral Symposia and Masterclass Presentations

If you have been invited by the Organising Committee to present in a Symposia session, please refer to your presentation email for the location and time of your presentation.

Preparation of Presentation Slides

Please save your slide setup in 16:9 ratio (widescreen) to fit the projection being used.

Speaker Preparation Room

A Speaker Preparation Room is available to work on any changes to your presentation. It will be located on Level 1 and will be available at the following times:

  • Wednesday 19 August, 0700-1800hrs
  • Thursday 20 August, 0700-1800hrs
  • Friday 21 August, 0700-1700hrs

If you have already uploaded your talk and need to make changes on the day, please visit the Speaker Preparation Room at least 2-hours before your presentation to make the changes

At the venue

Each session room is equipped with standard presentation technology, and you will have the choice of a lectern microphone or handheld microphone. The venue is also set up for Mac users. Please take the time to visit your session room at least 30-minutes before the session starts.

ACCEPTED AS POSTER

Posters are accepted as either a Poster Session Presentation or a Physical Poster. Poster Session Presentations require both a printed poster and a digital presentation (detailed below), while Physical Posters require only a printed poster for display, with no presentation.

Poster Session Presentations

These will take place inside one of the meeting rooms. You have been selected to present your poster as a digital presentation with a maximum of 4 PowerPoint slides. Abstract content should include intro, aims, method, results & conclusion. You must also display a hard-copy poster on a poster board located in the exhibition hall.

  1. Please arrive in your assigned meeting room before the session starts and check in with the chairperson.
  2. Your session is 5 minutes long (3 minutes for your presentation and 2 minutes to answer a few questions. There will be a count- down buzzer. Please stick to time.
  3. At 5 minutes the chairperson will thank you and introduce the next speaker.

Physical Posters

If you were accepted for a physical poster presentation only, please see the printed poster guidelines below. Your poster will be on display in the Exhibition Hall for the duration of the Congress. 

Preparation of Printed Posters

Posterboard Size

  • Each poster is limited in size to A0 paper size, 841mm wide x 1189mm high. Portrait orientation is required. Nothing larger can be accommodated.
  • Poster boards will be Velcro compatible. Please bring your own Velcro dots to display your poster.

Designing your poster

The poster should be self-explanatory, so that you are free to supplement and discuss particular points raised by viewers. Remember that your material/illustrations will be viewed from distances of one metre or more. Lettering should be as large as possible and preferably in bold type.

  • INITIAL SKETCH. Plan your poster early. Focus your attention on a few key points. Try various styles of data presentation to achieve clarity and simplicity. Does the use of colour help? What needs to be expressed in words?
  • ROUGH LAYOUT. Enlarge your best initial sketch, keeping the dimensions in proportion to the final poster. Ideally, the rough layout should be full size. Draw rough graphs and tables. This will give you an idea of proportions and balance.
  • BALANCE. The figures and tables ought to cover slightly more than 50% of the poster area. If you have only a few illustrations, make them large. Do not omit text but keep it brief. The poster should be understandable without oral explanation.
  • TYPOGRAPHY. Avoid abbreviations, acronyms and jargon. Use a consistent type-style throughout. Use large type, for example HELVETICA. A 22mm x 30mm sheet photo statically enlarged 50% makes text readable from 1.5 metres.
  • MOVEMENT. The movement (pathway) of the eye over the poster ought to be natural (down columns and along rows). Size attracts attention. Arrows, hands, numbers and symbols can clarify sequence.
  • SIMPLICITY. Do not overload the poster. More material may mean less communication. Ask yourself, what do I want the viewer to remember?
  • FINAL LAYOUT. The artwork is complete. The text and tables are typed but not necessarily enlarged to full size. Now ask - "Is the message clear? Do the important points stand out? Is there a balance between words and illustrations? Is the pathway through the poster clear?"

Hanging your poster at the venue

Posters will be on display in the Exhibition Hall from 0900hrs, Wednesday 19th August to 1800hrs, Friday 21st August.

  • You can hang your poster from Wednesday 19th August 0800hrs.
  • All authors are responsible for removing their posters from the poster hall. Please do not remove your posters until 1800hrs on Friday 21st August. All uncollected posters will be destroyed.